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I had a job a few years back that provided support for twelve Committees who had four meetings a year, which meant I was writing a set of minutes practically every week.
Some of you may be wondering if you need to use shorthand to write minutes. There are only three main areas of the conversation that you have to capture in your minutes so try to avoid all of the chat and ‘he said, she said’ dialogue.
If an argument took place during the meeting or someone stormed out of the room I wouldn’t necessarily put this detail in the minutes at all but if your chairperson indicates that you should include this level of detail then I would suggest you remain neutral in your tone and choice of vocabulary.
I do sometimes find with minutes that I will repeat the same words over and over to describe the decisions made and actions agreed, particularly when I’m not really in the mood to write them!
Use our template for all of your meetings in the future.
Using this format will make your minute taking much easier.